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Request for Inspection of Public Records (IPRA)

The City Clerk’s Office processes requests for public records in accordance with the New Mexico Inspection of Public Records Act (IPRA).

Requests may be submitted using the form below and must describe the records sought with reasonable detail.
Attorney General’s IPRA Guide
Inspection of Public Records Policy & Fees
View IPRA Policy, Fee Schedule & Contact Information*
Please review before submitting your request.

IPRA Policy & Terms (Summary)

The City of Sunland Park processes public records requests in accordance with the New Mexico Inspection of Public Records Act (IPRA), NMSA 1978, §14-2-1 et seq.

  • Submitting a request does not guarantee release of records; legal exemptions may apply.
  • Requests must describe records with reasonable detail; the City may request clarification.
  • Records may be provided, redacted, or withheld as required by law.
  • Fees may apply for copies or reproduction as permitted by law and City policy.
  • The City is not required to create new records.

Fee Schedule

PUBLIC RECORD FEE
Photocopy of documents (letter size) Black & white: $0.25 per page
Color: $0.50 per page
Photocopy of documents (legal size) Black & white: $0.75 per page
Color: $1.00 per page
USB drive
(provided by the City of Sunland Park) 		8 GB: $7.00
16 GB: $14.00
32 GB: $20.00
Records transmitted electronically
(by request) 		No Fee

City Clerk Contact

For questions regarding IPRA requests, fees, or records availability, please contact:

Karla Herrera
City Clerk
karla.herrera@sunlandpark-nm.gov

Magavi Chavez
Deputy City Clerk
magavi.chavez@sunlandpark-nm.gov

Ver política de IPRA, costos y contacto*
Por favor revise antes de enviar su solicitud.

Política y términos de IPRA (Resumen)

La Ciudad de Sunland Park procesa solicitudes de registros públicos conforme a la Ley de Inspección de Registros Públicos de Nuevo México (IPRA), NMSA 1978, §14-2-1 et seq.

  • Enviar una solicitud no garantiza la entrega de registros; pueden aplicar excepciones legales.
  • La solicitud debe describir los registros con detalle razonable; la Ciudad puede pedir aclaración.
  • Los registros pueden entregarse, redactarse o retenerse según lo requiera la ley.
  • Pueden aplicar costos por copias o reproducción conforme a la ley y la política de la Ciudad.
  • La Ciudad no está obligada a crear documentos nuevos.

Tabla de costos

REGISTRO PÚBLICO COSTO
Fotocopias de documentos (tamaño carta) Blanco y negro: $0.25 por página
Color: $0.50 por página
Fotocopias de documentos (tamaño legal/oficio) Blanco y negro: $0.75 por página
Color: $1.00 por página
Memoria USB
(proporcionada por la Ciudad de Sunland Park) 		8 GB: $7.00
16 GB: $14.00
32 GB: $20.00
Registros enviados electrónicamente
(a solicitud) 		Sin costo

Contacto de la Oficina de la Secretaria Municipal

Si tiene preguntas sobre solicitudes IPRA, costos o disponibilidad de registros, comuníquese con:

Karla Herrera
Secretaria Municipal (City Clerk)
karla.herrera@sunlandpark-nm.gov

Magavi Chavez
Subsecretaria Municipal (Deputy City Clerk)
magavi.chavez@sunlandpark-nm.gov


Common Questions

As one of New Mexico’s core Sunshine Laws, IPRA provides public access to records held by governmental entities in New Mexico. An IPRA request is a request for access to existing public records under the New Mexico Inspection of Public Records Act (IPRA), NMSA 1978, § 14-2-1 et seq. IPRA generally allows members of the public to inspect public records and request copies, unless a record, or a portion of a record, is confidential or exempt from disclosure under state law. It is the responsibility of the City to make all non-exempt public records available for inspection.

No. Some records, or portions of records, may be withheld or redacted as required by law. This can include legally protected information such as certain personnel information, attorney-client privileged information, confidential law enforcement information, and other exemptions recognized under New Mexico law. Submitting a request does not guarantee release of all records requested.

 

Yes. Your request should describe the records you are seeking with reasonable detail so City staff can identify and locate them. Helpful details include a date range, department/program, address or location (if relevant), names involved (if applicable), and the specific type of record (emails, reports, invoices, permits, etc.). If the request is unclear or too broad, the City may contact you to clarify or narrow the request.
Inspection of public records may be available at no cost. Fees may apply for copies or reproduction in accordance with City policy and applicable law. Applicable pricing for copies, USB drives, and other reproduction methods is listed in the fee schedule table above. Payment is due at pickup and must be made in person at the front reception desk at City Hall.

Fee Schedule

PUBLIC RECORD FEE
Photocopy of documents (letter size) Black & white: $0.25 per page
Color: $0.50 per page
Photocopy of documents (legal size) Black & white: $0.75 per page
Color: $1.00 per page
USB drive
(provided by the City of Sunland Park) 		8 GB: $7.00
16 GB: $14.00
32 GB: $20.00
Records transmitted electronically
(by request) 		No Fee
The Inspection of Public Records Act (IPRA) does not require public bodies to respond to questions, compile data, or create new records. Only records that already exist at the time a request is received are subject to disclosure; requests for future records, often called standing or rolling requests, are not permitted.
IPRA governs access to public records but does not regulate how records are retained or destroyed. While failure to retain records may violate other state record-keeping laws, it does not constitute a violation of IPRA itself.
IPRA is similar to, but distinct from, the federal Freedom of Information Act (FOIA), which applies to records held by federal agencies.

Sunland Park City Hall

1000 McNutt Rd, Sunland Park, NM 88063